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Technology Use In Small Business

By Stephen Pitts
Expert Author
Article Date: 2008-01-14

Tech ‘Solutions' Your Small Biz Can't Use...

A lot of highfalutin software and gadgets aim to help you run your company, but too little of it is suited for a small business environment - Gene Marks Business Week

Recently, Business Week offered up a reason to be concerned. In an article (title and subtitle above), by Gene Marks, warns small business owners away from "overhyped and underwhelming technology." The article isn't about usability, as I first expected, rather turned into a rant against products and services that can help small business owners manage their time more efficiently and even help them improve their business in the short and long run. Gene highlighted 10 products/services "that don't work." Now, I will warn you, SEO is on the list, but rather than taking offense to his opinions, I want to highlight some of these and how they can help you improve your business.

Here they are (numbers are based upon order in original article)

1. RSS Feeds
Bob, an electrical contractor, knows what RSS stands for, and I feel sorry for him. He had the misfortune of signing up for an RSS feed. This misnomer is designed to make us feel like we're getting a "feed" of data just like all the really, really important media people do. When he first tried RSS, he thought, "Wow, I can get immediate updates on product and industry developments, important news from Yahoo!, and even get a new joke from The Onion, all as soon as they're published!" Instead, he was "fed" an endless stream of meaningless items displayed in an overly large browser window that winds up distracting more than informing. Like Bob, most of the business owners I know have abandoned RSS and gone back to controlling when they get their information. Still don't know what RSS stands for? Trust me, it's just not that important.
I guess Gene doesn't want anyone to subscribe to Business Week's feed to be the "first" to find out about his wonderful insight!

OK, I'll stop being snarky… for now!

Like many things, if you allow it to have a presence it can become a distraction. Personally, I like researching when the television is on (at home) or my iTunes is going in an endless loop through the 2.3 days or so of music I have plugged into my computer (at work). I know many people that couldn't stay focused on their work while things are going on around them, but for others, they can perform better under these conditions. That doesn't mean that they stop watching TV or listening to music, rather, make sure that you are in the right environment to be productive. If you aren't a stock broker, I wouldn't recommend that you have a stock ticker in your line of sight all day either, it just doesn't make sense. Keep the RSS Reader for a time when you want to stop and see what is going on in your industry or on your favorite website. Oh, and if you are getting too much useless information from a feed, unsubscribe.

4. Blogs
Jamie! You started a blog for your business? That's dope! Now go out and get some accessories, like a pair of black-rimmed rectangular glasses and a Starbucks card. And oh, by the way, you'll need to set aside about 17 hours each day to keep it fresh. Dude, it'll be so viral. What's that, Jamie? You're not in the media business? You don't work for a software company? You just own a hardware store? Dude, that's a drag! If you don't have something new to say each day, no one's going to bother to stop by and check out your blog. It'll be, like, so lame. And if you do have something to say, just be careful you don't give away too much information. You didn't consider all this? You don't have the time? You're not such a great writer? Word.
Aside from the nailing blogger slang, Gene really misses the real power of blogs.

My hardware store owner, please look at what you are trying to do: get more customers in your store, right?

1. Let's see, just off the top of my head… you could start a blog and… highlighting new products that you now offer

2. offer advice for those not so easy home improvement jobs to lower anxiety about starting a big project

3. how-to tips

4. communicate with your customers when they are not in your store

5. announce discounts, savings or coupons to drive foot traffic to your store without having to hire a printer and distribution company….

without spending 17 hours a day keeping it "fresh"

I could keep going, but I'll stop here!

Blogs are not a business solution for a brick and mortar business, or even an online business, but they can be a very powerful tool to keep your potential customers coming back, finding you and even in recognizing your brand. Oh, and all of these are extremely important if you want to get beyond the "small" in small business owner.

5. Search Engine Optimization
You mean for $5,000 I can get my company's name on the very top of Google's search results? Where do I sign? Many business owners have been fooled by the allure of search engine optimization (SEO)-and I'm one of them. I forked over a bunch of dough to a firm in California that promised to get my company's name on "all the major search engines" when someone was looking for products that we sell. How did they plan to do this? I'm still not really sure, but it had something to do with spiders, black hats, and link farms. That should've been enough of a hint that witchcraft was involved. After a brief flirtation with page 47 of MSN's search results, I gave up. SEO probably does the job for companies with oodles of money, but not for the typical small business.
Did Gene and other business owners get "fooled" or were they sold?

This is quite evident by the admission: "How did they plan to do this? I'm still not sure…"

Oh, you don't have to have "oodles of money" to be on top. You can move up in the SERPs (search engine results pages) if you research and spend a little bit of time learning what it is! You wouldn't bet your livelihood on an idea that you didn't research, would you? I didn't know much about coffee, but before I opened a coffee retail store, I did my homework. This only makes (common) sense!

7. Customer Relationship Management Software
Readers of my work may find this item a little surprising. I've always been a big proponent of customer relationship management (CRM) software. One big reason is that my company sells this stuff. And we have a lot of small business clients who have really used this technology well. Unfortunately, we have a lot of other customers who haven't been as successful. Fred, a manufacturer of roofing materials, is one of them. Fred and I both learned that a CRM system doesn't work for a small business without an internal "champion" who takes ownership of it. His $20,000 system just sat there. No one used it. At best, we hope it will become a glorified Rolodex one day. A CRM system can be a good thing, but it takes more than paying for the software and training. Without a substantial internal investment, CRM won't work.
I hope Gene isn't in sales! Wow, he hit the nail on the head (I don't think he was really trying, but…)!

Everything that you add to your business mix requires an investment. Money is just the start, with most products, time is the biggest investment and it's not just training. Maintaining a system is the only way to keep it working. This is true for CRMs, websites, HR, accounting… almost any aspect of business. Apparently, Mr. Marks' CRM software isn't very user-friendly! OK, that was really snarky, to be absolutely honest, I don't know who Gene works for and have not seen or used his companies CRM software or even spoken to one of their customers… so I cannot speak about the usability or usefulness of the CRM software of the company he works for.

8. AdWords
John's a pretty smart guy. He runs a company that sells specialty pet foods. He manages his own investments. He keeps an eye on his taxes. But I've found a way to turn John into a blithering idiot. I've asked him to figure out how to use Google's AdSense profitably. Are you interested in a mind-numbing exercise? Give AdSense a shot. Or Yahoo SM or MSN AdCenter. Don't you know how much to budget for "clicks" on your ad? Are you just a little suspicious as to who exactly is counting these "clicks" that conveniently turn into revenue for these companies? Like John, you've just entered the alternate universe of Internet advertising! Here's a word of wisdom: Leave the mass-market advertising to Coke and Pepsi. Small business owners should stick to less mystifying forms of promotion.
It's not that "mystifying," really! There are even training tutorials and even account managers that can help you drive the traffic that you are looking for, plus, if you are running something as simple as log reports, you can verify those clicks. Apparently, there are people still out there that believe "if you build it, they will come" in regards to websites.

This is another foot-in-mouth experience for Mr. Marks:

1. Correction, AdSense and AdWords are two completely different advertising products offered by Google, one for publishers (bloggers, website owners, etc) and the other is for getting people to your product.

2. Again, without properly researching something, you cannot really know if it is a product or service that will help your business (that old common sense thing again!).

3. Google AdWords, Yahoo Search Marketing and MSN adCenter is not only about "mass-market advertising." You have the ability to get your marketing message on the screens of the people you are looking for to be your new customers.

OK, so I have had a little fun picking apart an article, but it really shines a light on what technology can do for you.

Technology, like any other tool, can be useful… BUT (big but), only when you know what it is designed for and learn how to use it effectively. The hammer is a very useful tool, but a baker might not have much use for it…

Technology does not equal success!

I have some advice for small business owners, as a business owner, I would never purchase something before I knew what the investment (time, money, space, etc.) and understood what to realistically expect from that investment, before committing to it!

Another suggestion, just because it's been printed (even by a reputable source like Business Week), doesn't mean it's accurate! Even if it's from me!

If you have questions, comments or anything else… I invite you to comment below!

Don't agree with me on something… let me know!

Comments

About the Author:
In-house SEO for a private travel company with great success. Has been influential in developing and building a niche travel directory and search engine. I enjoy learning and sharing information on my blog, SEOPittfall.com to others in an effort to build relevant, content driven websites with the user in mind.



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